Rota Administrator

About The Role
Are you an experienced administrator/ coordinator looking for a new challenge ? Do you want to make a difference ?

We are seeking an organized and proactive Rota Coordinator to manage the scheduling of staff across our team. The successful candidate will be responsible for ensuring adequate coverage, maintaining up-to-date rosters, and handling any last-minute changes efficiently.

In this role, you will also play a key part in building and maintaining strong working relationships with management teams, clinicians, operational colleagues, and external stakeholders, ensuring a seamless and collaborative approach to workforce planning.
This is a part time role for 22.5 hour per week over Wednesday, Thursday and Friday from our Dorking office.

Key Measures:
• Ensuring stipulated rota cover is fully achieved accurately and in a timely fashion.
• Ensuring rota administration deadlines are met and maintained
• Database and spreadsheet management.

What you'll be doing
• Rota Management: Create clinical and operational rotas to ensure adequate cover for the Out of Hours Service.
• Filling Rotas: Proactively fill vacant shifts by liaising with clinicians and operational staff.
• Compliance: Ensure all clinicians meet compliance requirements and maintain accurate records.
• Onboarding: Facilitate the onboarding process for new clinicians, ensuring they are fully trained and compliant before their first shift.
• Relationship Building: Build and maintain strong relationships with clinical and operational staff to ensure smooth rota management.
• Team Collaboration: Work collaboratively with team members to achieve common goals and support each other in managing the rota effectively.
• Administrative Support: Provide administrative support as required by the service, including answering phones, filing, and other tasks.
• Reporting: Compile and manage databases and spreadsheets, and produce internal and external reports as needed.
• Risk Management: Identify and report any potential risks, such as staff shortages, to the Rota Manager.
• Training: Attend regular training sessions and stay updated with new protocols and procedures.

What we'll look for in you
• Fully computer literate with the ability to manage and manipulate database information.
• Exceptional communication and influencing skills to facilitate effective rota cover.
• Excellent organisational skills and the ability to prioritise workload with a flexible approach to changing demands.
• High levels of interpersonal and communication skills.
• Relevant operational experience in a healthcare environment is desirable.
• Ability to work independently and make confident decisions.
• Ability to travel to other sites for training and support as required.